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Compliance Officer Roles and Responsibilities in Lebanon: A Crucial Position for Humanitarian Intervention
The Compliance Officer position in Lebanon plays a vital role in ensuring that humanitarian interventions meet quality standards. The officer’s primary objective is to conduct internal audits, assist in preparing for external audits, and visit bases to carry out spot checks as needed.
Key Responsibilities
Compliance Role
- Ensure compliance with PU-AMI policies, handbooks, and guidelines, as well as donor rules and regulations.
- Evaluate the soundness, adequacy, and effectiveness of current practices against PU-AMI’s operational standards in areas such as program, finance, HR, administration, logistics, etc.
Internal Control
- Assist in designing tools for internal control work, including working papers, reporting formats, forms, templates, protocols, etc.
- Ensure the Mission’s recommendation tracker is updated regularly and proper follow-up is made on internal and external audit reports, reviews, checks, KPIs, investigations, complaints, and feedback mechanisms.
Internal Audit
- Prepare checklists for different departments according to internal procedures and donor regulations.
- Conduct internal audits at bases along with spot-checks and report gaps/non-compliance issues to the line manager.
- Provide improvement actions to comply with regulations and centralize all internal recommendations, setting timeframes for implementation with responsible personnel.
External Audit
- Liaise with departments for document collection, support in audit preparation, and review external audit reports.
- Assist in preparing an external audit plan, checking supporting documents before sharing them with auditors, and guiding departments in implementing action plans to address audit recommendations.
Archiving
- Develop the Mission’s Archiving standards to ensure proper safeguarding of documentation and implement online/digital archiving systems for timely scanning and availability of documents.
Risk Management
- Identify and classify risks to the country operation, document mitigation measures, and update the risk register regularly.
- Contribute to developing compliance and quality control mechanisms, particularly regarding Data Protection, sanctions, and counter-terrorism legislation.
Anti-Corruption
- Deliver regular trainings on Anti-Fraud and Anti-Corruption to Mission staff, assist in Corruption Risk Mapping, and ensure proper follow-up on mitigation measures across all departments.
Priorities
- Develop a comprehensive Risk Management process
- Conduct internal audits after developing checklists for each department and setting an audit plan with control frequency
- Establish a well-defined archiving system
- Set an Anti-Fraud and Anti-Corruption action plan at the Mission level
Critical Interfaces
- All PU-AMI Lebanon program staff
- All PU-AMI Lebanon Operations and Support Staff
- Auditor (internal and external)
- PU-AMI Partners
- HQ staff/colleagues
Qualifications
- Language skills: Fluent in Arabic and English, both spoken and written.
- Education degree: Bachelor’s Degree in Audit or other relevant field such as Finance, Business Management, etc.
- Work experience: Minimum 3 years of experience working as an auditor/compliance role, preferably including experience in internal audit/compliance/Risk function and NGO sector.
- Computer skills: Good knowledge of Microsoft Office.