Fiji’s Public Procurement Records: A Peek into Transparency and Accountability

In Fiji, ensuring transparency and accountability in public procurement is crucial. To achieve this goal, the government has implemented measures to record and preserve tender documents, as well as provide access to information on procurement decisions.

Tender Process

According to sources within the Controller of Government Supplies (COGS), the tender process involves the following steps:

• Tender documents are issued to ministries and departments.
• Ministries and departments prepare schedules and arrange for sub-committee meetings with recommended members.
• The ministry or department sends a covering memorandum to COGS for board consideration.
• Successful and unsuccessful bidders are advised accordingly.

Disclosure of Tender Decisions

Once approved by the board, the outcome is communicated to the ministry or department, as well as bidders. However, reasons for selecting the winning bidder are not currently disclosed. Post-award negotiations are rare and only permitted under specific circumstances.

Framework Contracts

Fiji allows framework contracts under strict supervision. These agreements aim to streamline procurement processes while ensuring transparency and accountability.

Integrity of Procurement Personnel

The Public Service Values and Code of Conduct require all public servants, including procurement personnel, to adhere to ethical standards. Integrity training programs are also conducted from time to time to address issues such as conflict of interest and corruption risks.

• Procurement personnel must report attempts by suppliers to undermine impartiality and independence.
• Violators face disciplinary action by the Public Service Commission.

Penalties for Corruption

Fiji’s laws impose penalties on procurement personnel who accept or solicit bribes. The government also holds bidders accountable for economic damage suffered by the procuring entity.

Accountability Measures

To ensure accountability, Fiji employs various measures:

• Staff rotation every three years to prevent insulation and promote mutual control.
• Regular internal and external audits conducted by the Auditor General’s Office and Ministry of Finance.
• Review and complaint mechanisms are in place, allowing for complaints to be filed at administrative and judicial levels.

Conclusion

Fiji’s public procurement system aims to strike a balance between transparency, accountability, and efficiency. As the country continues to evolve its procurement practices, it is essential to maintain open communication channels and ensure that stakeholders have access to information on procurement decisions and processes.