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Whistleblower Protection Policy

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At Mission to Haiti, we have a strict policy of protecting employees who report violations in good faith. We believe that transparency and accountability are essential for maintaining a healthy work environment, and this policy outlines our procedures for reporting and handling alleged violations.

Reporting Procedure

  • Employees are encouraged to share their questions, concerns, suggestions or complaints with their supervisor.
  • If an employee is not comfortable reporting to their supervisor, they can report directly to the Compliance Officer.
  • Reports of violations or suspected violations will be kept confidential to the extent possible.

Acting in Good Faith

  • Anyone filing a written complaint concerning a violation or suspected violation must act in good faith and have reasonable grounds for believing the information disclosed indicates a violation.
  • Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly false will be viewed as a serious disciplinary offense and subject to discipline up to and including termination of employment and all relationship with Mission to Haiti.

Handling Reported Violations

  • The Compliance Officer will notify the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation.
  • All reports will be promptly investigated and appropriate corrective action taken if warranted by the investigation.
  • After the investigation is complete, a written report will be distributed to Board members, officers, employees, and given to the complainant.

Confidentiality

  • Reports of violations or suspected violations may be submitted on a confidential basis by the complainant.
  • Reports will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.

Approved Policy

This Whistleblower Protection Policy was approved by the Board of Directors on November 15, 2015. Mission to Haiti is committed to maintaining a workplace culture that encourages transparency, accountability, and ethical behavior. This policy is intended to protect employees who report violations in good faith and ensure that all reports are investigated promptly and appropriately.