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Financial Instructions for Departments and Agencies in New Zealand’s Public Sector

The following instructions outline key principles, responsibilities, and policies that departments and agencies in New Zealand’s public sector must adhere to.

Key Points

• Departments are accountable to Parliament for their administration quality.
• Treasury leads public expenditure management and sets rules for deploying assets and resources.
• Departments must provide accurate and timely information about developments to Treasury.
• Transparency is essential, with departments making available timely information about finances, services, standards, and performance.

Core Principles

1. Accountability

Departments are accountable for their administration quality to Parliament.

2. Transparency

Departments must operate openly and make available timely information about:

• Finances
• Services
• Standards
• Performance

3. Effective Financial Governance

Departments must establish an internal management structure, oversight arrangements, clear roles, responsibilities, accountabilities, and delegations.

Key Responsibilities

Department Head

• Establish and maintain effective financial governance.
• Design, implement, and communicate policies and procedures that meet the requirements in these Instructions.
• Conduct periodic reviews of those policies and procedures to reflect changes in business operations, technology, and good practice trends in financial and risk management.
• Ensure their agency operations and processes comply with those policies and procedures.

Key Policies

1. Internal Control System

The Department Head must establish an effective internal control system to ensure effective and efficient agency operations and processes.

2. Fraud, Misuse, and Other Losses policy

The Department Head must take all reasonable steps to minimize and manage the risk of Fraud, Misuse, and Other Losses.