Authorization, Assessment, and Audit Procedures for Training Institutions in the Republic of Palau

Introduction

The Republic of Palau has established a robust framework for authorizing and auditing training institutions to ensure that they meet high quality standards and comply with regulatory requirements. This document outlines the key procedures and protocols for authorization, assessment, and audit.

Authorization Procedure

Step 1: Application Form Review

• The Administration reviews the application form and supporting documents to verify completeness.
• If complete, the course outline is approved, and the applicant is informed accordingly.

Step 2: Assessment of Documentation

• Designated officers attend the first training course to monitor compliance with quality standards.

Scheduled Audits

Periodical Audits

• Conducted every 3 years
• Supplemented by an intermediate audit halfway through

Audit Objectives

• Ensure internal management control and monitoring measures are effective.
• Document results and bring them to the attention of responsible individuals.
• Take timely action to correct deficiencies.

Unscheduled Audits

Irregular Audits

• Conducted to ensure quality system maintenance
• Report submission: The Administration provides a report to the Training Institution for necessary action.

Communication of Information

Pre-Course Communication

• Timetable, instructor details, and trainee information must be conveyed via email to the Palau International Ship Registry.

Post-Course Communication

• Results of training courses must be submitted via email to the Administration.

Notification of Changes

Significant Changes

• Must be notified within 30 days
• Include changes in training arrangements or quality standards.

Suspension/Withdrawal of Authorization

Termination or Suspension

• With 30-day written notice if:
  • Refusal to allow inspection or review.
  • Failure to cover expenses associated with audits.
  • Failure to meet obligations under the document.