Internal Audit and Quality Assurance: Whistleblower Policy

At Barbados Port Inc., we are committed to promoting transparency and accountability by providing a whistleblower policy that ensures reported concerns or allegations of wrongdoing are investigated promptly and fairly.

Anonymous Reporting

Anyone can report fraud, suspected fraud, or other wrongdoing anonymously through:

• Confidential ethics hotline: 1 (800) 461-9330 or 1 (855) 203-6928
• Online submission platform: https://app.convercent.com/en-us/LandingPage/54389e75-4875-ec11-a989-000d3ab9f062

Investigation Team

The Investigating Team is responsible for:

• Investigating and resolving reported complaints and allegations concerning violations of the Code
• Advising the Chief Executive Officer/Managing Director and/or the Finance and Audit Committee
• Requesting additional information from the complainant to facilitate a thorough investigation

Accounting and Auditing Matters

The Finance and Audit Committee will address all reported concerns or complaints regarding:

• Corporate accounting practices
• Internal controls
• Auditing

The Manager, Internal Audit and Quality Assurance will immediately notify the Audit Committee of any such complaint and work with the committee until the matter is resolved.

Acting in Good Faith

Anyone filing a complaint concerning a violation or suspected violation of the Code must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation of the Code.

Confidentiality

Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation. Complainants may submit reports on a confidential basis, and their identities will remain protected unless they choose to reveal themselves.

What to Include in Your Report

When submitting a report, please provide as much detailed information as possible, including:

• Date, time, and location
• Names of person(s) involved, roles, and department/section
• Your relationship with the person(s) involved
• The general nature of your concern
• How you became aware of the issue
• Possible witnesses
• Other relevant information

Forms and Records Management

Reports on violations will be retained indefinitely in a secure repository, along with investigation documents. All supporting documentation will be maintained in accordance with applicable laws and regulations.

Responsibility

The Managing Director & Chief Executive Officer is responsible for overseeing the whistleblower policy, and the Finance and Audit Committee will address all reported concerns or complaints regarding corporate accounting practices, internal controls, or auditing.

Contact Us

For more information or to report a concern, please contact:

Barbados Port Inc. Cube Blue, Prescod Boulevard Bridgetown, St. Michael, BB11142 (246) 434-6100 info@barbadosport.com

Office opening hours: 7:00 AM - 4:30 PM