Comprehensive Policy Implemented to Prevent and Detect Fraud in St. Helena

Introduction

The City of St. Helena has introduced a comprehensive policy aimed at preventing and detecting fraud, ensuring a secure and trustworthy environment for all employees, officials, vendors, customers, and partners.

Definition of Fraud and Corruption

The policy defines fraud as “an intentional deception, misappropriation of resources, or manipulation of data” and corruption as “the offering, giving, soliciting or accepting of an inducement or reward that may improperly influence the action of a person or entity”.

Reporting Suspicions

All employees are required to report any information or suspicions about fraudulent or corrupt activity to their Department Head or supervisor. If reporting compromises the integrity of the information, employees can contact the City Manager or Mayor for guidance.

Investigation Procedures

The policy outlines procedures for investigating suspected fraud and corruption, including:

• Conducting thorough investigations
• Notifying law enforcement agencies if necessary
• Retaliation against employees who report suspected fraudulent activities is strictly prohibited

Internal Controls and Training

To deter fraud and corruption, the City has established internal controls, policies, and procedures, including:

• Background checks on new employees and vendors
• Regular fraud and corruption awareness training for all employees

Corrective Action

The policy outlines corrective action that will be taken against individuals found to have committed fraud or corruption, including:

• Disciplinary action
• Legal action
• Pursuit of financial recovery

Confidentiality

In addition, the City has agreed to treat all information received confidentially to the extent permitted by law, in order to protect the reputations of persons suspected but subsequently found innocent, as well as to avoid potential civil liability.

Conclusion

The implementation of this policy is a significant step forward in the fight against fraud and corruption in St. Helena, ensuring a secure and trustworthy environment for all stakeholders.