Setting Up a Non-Profit Organization in Belgium: A Comprehensive Guide
Belgium is known for its strict regulations when it comes to setting up a non-profit organization, also known as an ASBL (Association sans but lucratif) or VZW (Vereniging zonder winstoogmerk). In this article, we will guide you through the process of registering your non-profit organization in Belgium, highlighting the essential steps and documents required.
Drafting the Statutes
The first step in setting up a non-profit organization in Belgium is to draft the statutes. This document outlines the purpose and aims of the entity, its main activities, and establishes the basic rules of governance. The statutes must be written in one of the official languages of Belgium (French, Dutch, or German) and comply with the Belgian law on non-profit organizations.
Gathering Identity Documents
Once the statutes are drafted, the founding members must gather their identity documents, including passports, ID cards, or other officially recognized identification. These documents will be required for registration purposes.
Constitutive General Assembly
The next step is to hold a Constitutive General Assembly (CGA) where the founders will ratify the statutes and appoint the initial board members. This meeting must be documented with minutes and signatures from all attending members.
Seat Location
The organization’s seat (address) must be located in Belgium, as per the Belgian law on non-profit organizations.
Registration Process
To register your non-profit organization, you will need to submit the following documents:
- Signed statutes
- Copies of identity documents for the founding members
- Court form for registration
- Registration fee (€233.05 for paper submissions and €168.31 for electronic submissions)
You can submit these documents electronically or through paper forms. Electronic submissions are generally faster and more efficient, with a processing time of approximately 5 working days. Paper submissions may take around 5-7 weeks.
VAT Registration
In addition to registering with the Tribunal de l’Entreprise, your non-profit organization must also register for VAT (Value Added Tax) if it plans to engage in activities that generate revenue. This may involve applying for a simplified VAT regime or submitting regular VAT declarations.
Seeking Expert Support
Setting up a non-profit organization in Belgium can be a complex and time-consuming process. European Activism Incubator offers affordable support and expertise throughout this process. Contact us today to schedule a free assessment and receive a quote for our services.