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Belgian UBO Registry Requirements

The Belgian Law requires all Belgian legal entities to identify their ultimate beneficial owners (UBO) and file relevant information with the UBO Registry.

Definition of UBO

• A natural person who owns or controls more than 25% of the shares in a company
• Exercises control over the company through other means

Registration Requirements

• The Information Provider must register all existing UBOs by September 30, 2019
• Update their information annually

How to Register with the UBO Registry

There are two ways to file information with the UBO Registry:

• Online Filing: File directly online using an access code, username, and password.
• Manually Signed Power of Attorney: Grant a manually signed power of attorney to an external third party (e.g., an attorney, accountant) who will register the necessary information on behalf of the company.

Access to UBO Registry

The information in the UBO Registry is accessible to:

• Competent authorities responsible for combating money laundering and terrorism
• Entities entrusted with anti-money laundering due diligence obligations

Ordinary citizens can access limited information, such as the company name or registration number, subject to payment of administrative costs.

UBO’s Rights

In exceptional circumstances, a UBO may request to restrict access to their information if they demonstrate:

• A disproportionate risk
• Risk of fraud, kidnapping, blackmail, extortion, harassment, violence, or intimidation