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The Role of the Company Secretary: Key Responsibilities

As we continue exploring corporate governance principles, it’s essential to understand the role and responsibilities of the company secretary. The following guidelines outline the key tasks and expectations for this important position.

Working Relationship with the Chair of the Board

• The company secretary should maintain a close working relationship with the chair of the board.
  • This collaboration is crucial for effective communication, decision-making, and ensuring that the board’s goals are met.

Additional Responsibilities in Different Corporate Governance Structures

• One-Tier Structure: In this structure, the company secretary may also act as secretary to the supervisory board. However, this depends on the specific corporate governance structure chosen by the company.
  • The company secretary should be aware of their role and responsibilities within the one-tier structure.

Preparing for Board Meetings

• The company secretary should be involved in preparing the agenda for board meetings and ensure that all necessary information is presented to the board.
  • This includes researching, gathering, and presenting relevant data to inform board decisions.

Taking Minutes of Board Meetings

• The company secretary should take minutes of board meetings and ensure they are accurate, complete, and up-to-date.
  • These minutes serve as a valuable record of the discussions and decisions made during board meetings.

Important Note

These corporate governance principles may be subject to change or updates based on new regulations or guidelines. It’s always a good idea to check with relevant authorities or professional organizations for the most current information.

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